How to Access OST file as Shareable format? Easy Guide

Most users of Outlook face difficulties when they attempt to access OST file as shareable format. since such files tend to slow down performance, result in errors, or even data corruption. Outlook versions from 2010 onwards generally support up to a 50GB size for OST files, and any more than this can cause delays, syncing problems, or inability to open the file altogether. In order to preserve your data for viewing and sharing purposes outside Outlook without jeopardizing performance and data loss, exporting large OST files into RTF format is a good solution to keep your data accessible and well-organized.

Why Convert OST file as RTF?

• RTF (Rich Text Format) is extremely adaptable-you can open it in Word, Google Docs, or nearly any text editor.
• It’s ideal for exporting, sharing, or printing email outside of Outlook.
• OST files can become corrupted or inaccessible due to size limits, sync errors, or system crashes. By converting a damaged OST file to RTF, you can recover and access your important emails in a readable format.
• RTF files preserve your email formats, pictures, and even attachments.
• Exporting to RTF can save you from accessing emails when Outlook isn’t functioning properly or when your OST file is too large to open.

Now, it’s time to move forward for a manual solution to Export OST to RTF using Microsoft Outlook method.

#1. Transfer OST to RTF using MS Outlook

• Open Microsoft Outlook on your computer.
• Now, open and select the email you want to convert, and copy the entire text.
• After that, open a word processing software, like Microsoft Word or a similar one.
• Paste the copied email text into a new document.
• Go to File > Save As and choose the RTF (Rich Text Format) option to save the file.

Cons of Manual Method

• No straightforward export facility from OST to RTF; copying and pasting every email separately.
• Slow and impractical for converting hundreds or thousands of emails or whole mailboxes.
• It does not reproduce attachments, original layout, or metadata with any accuracy.
• Manual method is more prone to human error or loss of content.
• Needs Outlook and a word processor to be present and operational.
• It is not suitable, if the OST file is corrupted or not accessible.
• Cannot convert in batch mode; must process each email individually.

#2. Pro Solution to Batch Convert OST file to RTF with Attachments

You can easily convert OST files to RTF format using BitRecover OST Converter Wizard. The software is suitable for single as well as batch conversions, allowing you to convert multiple OST files simultaneously. You have the option to export individual emails or folders, and the application maintains your data as it is by retaining the original folder hierarchy and all mailbox information during the OST to RTF conversion.

Key Steps to Transfer OST to RTF

• Open the OST to RTF Converter software on your computer.
• Export your OST files into the program and go on by clicking on Next.
• Select the mailbox folders you need to export, and then go to the next step.
• Select RTF as the output format of your choice.
• Specify where to save the files after conversion and click the Convert button to initiate the process.

Notable Features of OST to RTF Converter

• You can simply convert OST emails to RTF format without requiring any extra software.
• Supports both single and batch conversion, enabling you to process one or many OST files at a time.
• Retains the original folder structure of your OST mailbox during the conversion.
• Preserves all email properties and metadata during OST to RTF export.
• Provides multiple output formats, such as converting OST to EML, PDF, MSG and more.
• It Allows you to choose any folder or drive as the destination for your converted files.

Final Words

Exporting oversized OST files to RTF format is a useful method to have your Outlook emails available, tidy, and convenient to share-even if your mailbox is too large or Outlook isn’t functioning properly. Manual conversion is alright for a handful of emails, but for batches or corrupted files, a specialized OST to RTF converter saves time, maintains formatting, and deals with attachments.

Also Read: – Verified Ways to View EML Content in Excel