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Lotus Notes, now known as IBM Notes, was once a widely used email client, particularly in enterprise environments. It stores emails, calendars, contacts, and other data in NSF (Notes Storage Facility) files. However, with the shift towards more modern and flexible solutions like Office 365, many organizations have been looking to migrate their Lotus Notes data to Office 365 to take advantage of its cloud-based features and integration with other Microsoft services.

Importing NSF files into Office 365 is a common requirement for organizations exporting from Lotus Notes. Since Office 365 doesn’t natively support NSF files, a migration process is necessary. Fortunately, there are various methods, both manual and automated, that can help you achieve this. In this article, we will explore these methods step by step to help you seamlessly migrate your NSF files into Office 365.

Methods to Import NSF Files into Office 365

There are several methods available to import NSF files into Office 365, depending on the scale of migration, the complexity of your data, and whether you are open to using third-party tools. Let’s discuss the most common and effective methods.

Manual Method: Using Microsoft Outlook and the Lotus Notes Client

For smaller-scale migrations, you can manually export data from Lotus Notes to a file format that Office 365 can support (like PST) and then import that into Office 365. Here are the steps:

Step 1: Export NSF Data from Lotus Notes

1. Launch your Lotus Notes client.
2. Go to the Mail tab and open the folder containing the emails you want to export.
3. Choose File > Export. In the Export dialog box, select Structured Text or Tabular Text format as the export type.
4. Choose a destination on your computer and save the exported file.

Step 2: Convert NSF Data to PST Format

1. If you don’t have Outlook configured yet, set it up to connect to your Office 365 account.
2. Once Outlook is set up, click on File > Open & Export > Import/Export.
3. Choose Import from another program or file, then select Lotus Notes as the data source. Select your exported NSF file and follow the prompts to import the emails into Outlook.
4. Once your Lotus Notes data is in Outlook, go to File > Open & Export > Export to a File. Choose Outlook Data File (.pst) and select the folders you want to export. This will save your emails, contacts, and calendar entries as a PST file.

Step 3: Import PST File into Office 365

1.  Make sure your Outlook is connected to your Office 365 account.
2. Go to File > Open & Export > Import/Export again, but this time select Import from another program or file and choose Outlook Data File (.pst).
3. Choose the PST file you exported earlier and click Finish. The emails and other data will be imported into your Office 365 mailbox.

Automated Method: Import NSF Files into Office 365 Using CubexSoft NSF to PST Converter

For larger organizations or more complex migrations, manual methods may not be feasible due to the sheer volume of data or time constraints. In such cases, using CubexSoft NSF to PST Converter software can significantly streamline the process and ensure a smooth migration from NSF to Office 365. The tool allows users to directly migrate NSF files from IBM Lotus Notes to Microsoft Office 365 mailboxes without needing to first convert the data into another format (such as PST).

Moreover, users can migrate multiple NSF files or even entire folders from Lotus Notes to Office 365, making it ideal for both small and large-scale migrations. The tool preserves the folder structure, keeping your emails and other data organized exactly as they were in Lotus Notes. The software features a straightforward, easy-to-navigate user interface. Even users without technical experience can easily understand and use the tool. After the migration is completed, the CubexSoft NSF to Office 365 Migration tool provides a detailed log report showing the number of migrated items and any issues encountered during the process.

Conclusion

Migrating from IBM Lotus Notes to Office 365 can seem like a daunting task, especially when dealing with NSF files. However, with the right tools, the process can be smooth and efficient. CubexSoft NSF to Office 365 Migration Tool simplifies this migration by providing a direct, secure, and user-friendly solution for transferring emails, contacts, calendars, and other data from NSF files to Office 365. Whether you’re handling a small personal migration or a large-scale corporate transition, CubexSoft NSF Converter offers the flexibility, features, and reliability needed to ensure a seamless move to the cloud.

With key features like bulk migration support, automatic mapping of users, data integrity preservation, and an easy-to-use interface, CubexSoft tools make it easy to migrate your critical data from Lotus Notes to Office 365 with minimal effort. If you’re looking for a hassle-free way to migrate NSF files to Office 365.